Strategies To Work Smarter Not Harder That Will Effectively Change Your Own Life

Go for effectiveness, not neatness. Neatness as an end in itself can even be risky: Putting things away just to clear off your desk can cause you to lose or even forget about them. This one tip will automatically let you work smarter not harder.

Clutter is rarely caused by insufficient space or time. The cause is usually indecisiveness. So be selective about what you bring into your office and home. If you know what you value and what your ultimate goal are, being selective is not hard.

Have a place for everything. Open your mail in the same place all the time so it doesn't get strewn everywhere. Put unpaid bills together, separate from paid bills. Store all office supplies together to prevent duplicate orders.

You should not use your entire desk surface as a giant In-box. Instead, determine the next action on every piece of paper and file accordingly. Tasks to be done soon (phone calls to make, questions to ask business associates) and current projects go into your "Action Files," which should not be combined with Reference Files. Action Files has to be kept close at hand.

That saying, "Handle each piece of paper only once," is too extreme to be realistic. But it contains a grain of truth. Do try to take the next action that's required each time you manage a piece of paper. What about that seminar advertisement you left on your desk, as a reminder to decide if you should sign up - you know, that paper you've shuffled ten times today already? Either call right now to get the information you need, or make a note in your appointment book to call later. Then you're that much closer to being done with it.

Don't save paper that you're not willing to spend some time filing. If you don't file it properly, you either will fail to remember you have it, or you won't be able to find it when you need it. It does you no good, and the result is the same as if you'd thrown it out to begin with. If you are set up to scan information into your computer, be selective. If you cannot imagine a certain situation when you'd need to refer to the information again, don't scan it. Most of us save a great deal of paper we'll never work with again.

Often we are own worst enemies, interrupting ourselves by jumping from one half-finished task to another. Stop doing "the desktop shuffle" - moving papers aimlessly around on your desk. Each time you handle an item, take an action towards finishing it so you will work smarter not harder.

Learn to say "No." You could live to be a hundred yet still not have time to do everything you want-that's the curse and blessing of being intelligent and having high expectations of yourself. The good news is you can choose what to focus on. You have far more freedom than you may recognize. Aside from obligations like caring for vulnerable family members and paying taxes, hardly any of what you "have" to do is morally or legally mandatory. Review everything in your life and ask, "What's the worst that can happen if I stopped doing this?" Saying "No" sometimes is the only way you can "Yes" to what you really value.

Watch out for stuff. The more stuff you have, the more you must find a place to put, and the more you'll need to clean, repair, and eventually replace. Stop buying things you don't really need just because they're for sale. That alone will help you work smarter not harder. You can get more stuff, and you can always get more money. But you will never be able to get more time.

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